Vendor Information

Please read and heed the following instructions and information
ApplyNon-Profit Application
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Original Artwork only

By completing the application, you are agreeing to sell only items made/crafted by you. Failure to comply will result in our asking you to remove noncompliant items from your display and exclusion from future Art in the Park (AITP) shows.
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Participation

All exhibitors must participate both days, from opening to closing
  • By completing the application, you agree to operate your booth from 9:00 A.M. to 5:00 P.M. on Saturday, October 6th 2018 and 9:00 A.M. to 4:00 P.M. on Sunday, October 7th, 2018.
  • If you depart early, you forfeit future participation in AITP.
  • There will be no rain dates and no refunds for “no shows”.
  • If you cancel before September 1st, 2018 and that booth can be filled, you may receive a refund, full or partial.
  • Exceptions to above at discretion of AITP Chairperson
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Animals

With the exception of service animals, no animals are allowed in the park during show hours.
  • Sierra Vista has animal control ordinances. With the exception of service animals, no animals are allowed in the park during show hours. Liability, sanitation and comfort of patrons require that we all comply.
  • If you bring a pet(s), you must keep it in your RV. You cannot bring it into the exhibit space.
  • You will recover animal waste your pet produces. (this applies to service animals too)
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AZ TRansaction privilege (TPT)

The Transaction Privilege Tax License is issued by the State of Arizona
  • The State of Arizona mandates each exhibitor/booth will have an Arizona TPT Number. The HAA, prior to the show, will submit a list of these numbers to the State. The responsibility for AZ TPT is between each vendor and the State of Arizona. See Application Form Instruction Sheet and Hints for instructions on obtaining this number.
  • You may request to share a booth with another vendor, but unless you are a business that makes your art together under one business name, each person must have a different AZ TPT #.
  • Applying for Arizona Transaction Privilege Tax: This is a Transaction Privilege Tax License issued by the State of Arizona (see www.azdor.gov)
How to apply or register a business with the State of Arizona
You may obtain the Arizona Joint Tax Application (JT1) in person at one of their locations or you may obtain it through The Arizona Department of Revenue website.

Website: www.azdor.gov.

Select Forms, then Transaction Privilege (Sales). If you want a Business License to participate in Art in the Park only, select Form for Special Event Licensing. If you are going to sell your merchandise at the other events in AZ, select Business License Joint Tax Application. Complete the Form and return to the Arizona Dept. of Revenue.

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Services

We provide money changing (U.S. currency only, coins and bills) at the HAA Information Booth.
  • Security guards will be on duty from Friday evening to Sunday evening. Nevertheless, you are responsible for possessions left at your site after closing hours. AITP and Huachuca Art Association, Inc. (HAA) are not responsible for loss or damage incurred during the event.
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Set-up

Check-in at the information booth before setting up
  • DO NOT BLOCK FIRE LANES AT ANYTIME!
  • Begins with check in at the information booth
  • Check-in is no earlier than noon on Friday, October 5th, 2018. We will control access to minimize congestion.
  • Requires a canopy at least 10’x10’. We also recommend night and weather side closures.
  • STAKING OF TENTS/CANOPIES IN NOT ALLOWED IN THE PARK. Vendor must use weights. The recommendation is 40 to 60 pounds per canopy leg. IT IS ESSENTIAL TO HAVE CONTROL OF YOUR TENT DURING SET UP ESPECIALLY IF WINDY CONDITIONS. UNEXPECTED EVENTS SUCH AS A MICROBURSTS CAN HAPPEN SUDDENLY, EVEN UNDER OTHERWISE MILD CONDITIONS. It is important to put weights on each leg or have ready before raising the canopy. For more information, go to: www.craftproduction.com/tent-weights.html.
IMPORTANT MESSAGE FOR ALL VENDORS REGARDING TENT SET-UP

Those of you who have done Art in the Park in Sierra Vista in the past probably know that, unlike in many other venues, you are required to use weights. Each  tent pole should have 40 to 60 pounds per pole.  Also please put weights on legs before you raise the canopy, so make sure the wind does not pick up the tent.   Just google “tent weights” and you will find lots of products you can buy, as well as how-to’s on things you can make. Google “tent weights SoWa open market” for some excellent information on tent weight do’s and don’ts. “Tent weights Art Fair insiders” also has a lot of useful information. You might also go check out other fairs and farmers’ markets in your area and see what other vendors have done. Keep in mind that the recommended, and I’d say minimum, weight per tent leg is 40lbs or 60 lbs. Some of the commercially available products don’t come up to that standard, so they would need to be supplemented. We will require that whatever you use, it will be set up so as not to present a tripping or toe stubbing hazard. For that reason, we are prohibiting cement blocks in any area where the patrons may be walking. And of course, nothing can be suspended high enough to fall down on anyone, or hang loose enough to bob around in a high wind. Many people use PVC pipe filled with cement because it’s inexpensive and unobtrusive, but those must be secured to the tent poles. Sandbags are another option. There are specially made sand bags that wrap around the tent legs and are clamped on, and there are plain old burlap bags full of sand that can be hung by ropes and attached to the tent legs.  We realize that for many of you, the problem will not be so much the bags, as the sand itself. We do have a limited amount of free sand available at the Park. You will have to fill up your own bags, but if you are not able to do that, we will have helpers available.  We will have sand trucks on site during the setup time on Friday, until about 5 PM.  Please let us know if you may need  sand, you will have to contact us, no later than September 15, either by mail or by e-mail, and request a “sand/bag voucher”. Email to: Lhorningfa@q.com , and please put “Sand/bag Voucher” in the subject line. Or mail to: Liz Horning, 4445  S.Calle Encina, Sierra Vista AZ, 85650 , or Phone: 520-803-7157. We will need the name that was written on your application, and your business name. 

We hope to make it as easy as possible for everyone to conform to this new policy. It may take some extra inventiveness on your part, but we know you’re all a creative bunch, or you wouldn’t be doing Art in the Park in the first place.  See you in October,

Gary Shreve, President, HAA

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EXhibit space

Book now to save your space
  • Space size is approximately 15 feet across and approximately 30 feet deep. For safety reasons your vehicle must be parked in your space 30 minutes before the show opens and it must remain there until closing time. If you cannot park your vehicle behind your booth, you will need to park off sight at the Apache School. Our customers need the close parking.
  • Vendors may over-night behind booth space only if their camper or van does not impede the traffic alley behind booths.
  • The front 10 feet of your space must be reserved for your display and canopy; no vehicles can be parked in that space.
  • Please help us insure that both your booth and your neighbor’s booth can be seen by our customers.
  • You are responsible for the physical appearance of you booth area and keeping the area clean.
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Fees

Become a HAA Member and SAVE
$250 for Art in the Park Booth/ $200 if a member of HAA

$275 for Corner Booths/$225 if a member of HAA

Electricity booth #’s: 1-18 and 179 and 180, add $25

Membership dues for HAA membership are:
$35/year for individual
$40/year for family
Membership year is January 1st through December 31st

If you wish to become a HAA member, you must enclose the Membership Application in the same envelope as the Art in the Park Application. Or apply online for HAA Membership.

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RV Parking

$20 w/electric per night (Friday and Saturday)
$10 w/out electric per night
No Sunday overnight due to insurance issue
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booth assignments

Request for specific booths will be considered by the date and receipt of payment in full of the applications. If no one else has been assigned the specific booth on your request, we will make every effort to accommodate you, but cannot guarantee placement.
  • Assignments may change up to the day of the show. If you set up in a space other than your assigned space you will relocate.
  • Because we print a map of vendor locations, no swapping by vendors is allowed.

Application

We will process your application only if you complete all fields/space
Download ApplicationApply On-Line
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apply my mail

  1. Download application or contact Lois Bravo 520-220-7317 or email libravo@live.com to request a paper application.
  2. Complete ALL fields to include signature and Arizona Transaction Privilege Tax Number
  3. Enclose check or money order payable to” Huachuca Art Association”. All checks will be deposited on receipt, however this does not mean automatic acceptance.
  4. Images of all types of art in your booth. Photos may not be returned.
  5. Mail to:  HAA/Art in the Park, P.O. Box 748, Sierra Vista, AZ 85636. Applications postmarked by August 1, 2018 will be given priority.
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Apply On-line

  1. Open application at website, www.ArtintheParkSierraVista.com
  2. Complete all fields, to include electronic Signature and Arizona Transaction Privilege Tax Number
  3. Pay application fee using your PayPal account or credit or debit card. Payments are processed through PayPal.
  4. NOTE: If you registered for the show and subsequently withdraw/request a refund, we will deduct PayPal processing fees from the check amount we send.
  5. Digital images of all the types of art in your booth should be in jpeg format.
  6. Applications submitted by July 1, 2018 will be given priority. Application cut off date is September 15, 2018.